Sponsor Form and Reports

HOW TO view sponsor information

Sponsor Form.  The form is designed mainly to view and edit sponsor information of sponsors in SMP.  Sponsor information is updated by SCO during the SCO file processing.  To search for a sponsor, enter the 6-digit sponsor number in the Lookup Sponsor field. If the sponsor is in the table, the first sponsor record will appear when the user presses enter.  The number will appear to the right in the yellow background fields.  Note:  A sponsor may have more than one sub-sponsor number.  Click the right and left arrow keys at the bottom of the form to view the next and previous records.

Generally, it is not necessary to add sponsors or edit sponsor information for all LACC sponsors.  However, all other sponsors will need to be added and maintained manually.  To add a new sponsor, click the button with the red right arrow and asterisk at the top of the form.  Enter sponsor ID and sub-sponsor ID (required) in the yellow field and other information as known.  To delete a sponsor, click on the button with the right red arrox and x at the bottom of the form.

The Sponsor Form is divided into four tabs.

• General Information tab—Includes general information provided by LACC Springfield. All information is editable.

• Other tab—Includes secondary information about the sponsor, most of which is not pertinent to the country program, but is available for reference purposes only. All information is editable.

• Sponsorship History tab—Provides a complete history of which students the donor has sponsored, past and present. A date in the “Date Active” field indicates that the sponsor started sponsoring the student on that line on that date. If the “Date Ended” field is empty, the sponsorship assignment is current. A date in the “Date Ended” field indicates that the sponsor stopped sponsoring the student on that date. Sponsorship information is updated with the processing of mdb files.

• Letters-Gifts tab—Shows the history of letters and gifts (money) sent by the sponsor to his student(s). Note: only the "Ack'd" fields and the "Gift Bought" field can be edited on this form.  The tracking number for letters and gifts is assigned in the Sponsorship Care Office. This number appears on the letter itself and should be written on the response letter from the child to his sponsor. The tracking number is automatically included on the "Letterhead for Students" reports.  A check mark in the “Ack?” field indicates that the student has written a response letter.

Sponsor Reports

HOW TO Print Sponsor Labels

Go to Sponsors, "Sponsor Labels" box
Select the sponsorship program type. "LACC" is the default.
Select "All" schools or a single school from the drop-down box.
Open the desired report:  Current Sponsors or Current Sponsors with sponsor #.

Monthly Sponsorship Giving Reports. Press the desired report to view a monthly table of sponsorship donations (class 45) made to students.  Enter the desired year when prompted. The available reports are:  By Student (NOT Grouped by School) and By School.